S T A T E O F N E W Y O R K
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6414
2013-2014 Regular Sessions
I N A S S E M B L Y
March 26, 2013
___________
Introduced by M. of A. KATZ -- read once and referred to the Committee
on Libraries and Education Technology
AN ACT creating the Reed Memorial public library district in the town of
Carmel, New York; and to amend chapter 672 of the laws of 1993 amend-
ing the public authorities law relating to the construction and
financing of facilities for certain public libraries, in relation to
including the Reed Memorial public library district within the
provisions of such chapter and providing for financing through the
dormitory authority
THE PEOPLE OF THE STATE OF NEW YORK, REPRESENTED IN SENATE AND ASSEM-
BLY, DO ENACT AS FOLLOWS:
Section 1. Creation of library district. Notwithstanding the
provisions of any general, special, or local law to the contrary, there
is hereby created and established in the town of Carmel, county of
Putnam, a public library district which shall be known as the Reed Memo-
rial public library district, hereinafter referred to as the district,
and which shall consist of all the territory within the town of Carmel,
excluding the Mahopac central school district. The district will operate
a public library to be known as the Reed Memorial library.
S 2. Election. 1. The district herein described shall not come into
existence unless and until it is approved with the initial budget in
support thereof proposed by the board of trustees of the existing Liter-
ary Union of Carmel, New York, and seven trustees are elected by a vote
of the majority of the qualified voters voting in an election held, not
later than January 31, 2014, pursuant to the following provisions:
Upon receipt of a petition signed by not less than twenty-five voters
qualified to vote at a general election in the district, the board of
trustees of the existing Literary Union of Carmel, New York, shall
conduct an election at which the issues shall be:
(a) whether the public library district herein described with the
initial budget in support thereof proposed by the board of trustees of
EXPLANATION--Matter in ITALICS (underscored) is new; matter in brackets
[ ] is old law to be omitted.
LBD09155-01-3
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the existing Literary Union of Carmel, New York, shall be created or
not; and
(b) the election of seven trustees as provided by this act.
The board of trustees of the existing Literary Union of Carmel, New
York, shall give notice of such election by publication of notice at
least twice in one or more newspapers having a general circulation in
the district to be served. The first publication of such notice shall be
not less than thirteen days and not more than twenty days prior to the
date of such election. In addition, the board of trustees of the exist-
ing Literary Union of Carmel, New York, shall cause copies of such
notice to be posted conspicuously in three public places in the district
at least thirteen days prior to the date of such election. Such notice
shall specify the date and time when and the place where such election
will be held and the issues to be decided at such election. The board of
trustees of the existing Literary Union of Carmel, New York, shall
designate a resident qualified voter of such district to act as chair-
person of any election of such district and shall designate not less
than two nor more than six resident qualified voters to act as election
inspectors and ballot clerks at such election. No trustee of the exist-
ing Literary Union of Carmel, New York, shall serve as chairperson or as
an election inspector or ballot clerk. The board of trustees of the
existing Literary Union of Carmel, New York, may adopt a resolution
providing that such chairperson, election inspectors and ballot clerks
shall be paid reasonable compensation for their respective services at
such election. Every voter who is a resident of the district and other-
wise qualified to vote at a general election in the town shall be quali-
fied to vote at said election. The board of trustees of the existing
Literary Union of Carmel, New York, may, to the extent authorized by
law, authorize the use of absentee ballots for the election. After the
polls have closed at such election, the election inspectors and the
ballot clerks shall immediately canvass publicly the ballots cast and
the chairperson of the election shall publicly announce the result.
Within seventy-two hours thereafter, the chairperson, election inspec-
tors and ballot clerks shall execute and file a certificate of the
result of the canvass with the board of trustees of the existing Liter-
ary Union of Carmel, New York, and the town clerk. If a majority of the
voters approve the formation of the district with the initial budget in
support thereof proposed by the board of trustees of the existing Liter-
ary Union of Carmel, New York, then the district shall come into exist-
ence on the terms and conditions set forth in this act.
2. In the event that the district is created, there shall be an annual
election conducted by the board of trustees of the Reed Memorial public
library district in accordance with the provisions of subdivision one of
this section at a time to be set by the board of trustees of the
district, at which election vacancies on the board of trustees shall be
filled and at which any proposed budget which the board shall determine
to submit to the voters pursuant to section four of this act shall be
submitted to the voters.
3. Candidates for the office of member of the board of trustees of the
Reed Memorial public library district shall be nominated by petition.
No vacancy to be filled on the board of trustees shall be considered a
separate, specific office. A separate petition shall be required to
nominate each candidate for a vacancy on the board. Each petition shall
be directed to the secretary of the board of trustees of the existing
Literary Union of Carmel, New York, shall be signed by at least twenty-
five qualified voters of the district, shall state the residence of each
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signer, and shall state the name and residence of the candidate. In the
event that any such nominees shall withdraw their candidacy prior to the
election, such person shall not be considered a candidate unless a new
petition nominating such person in the same manner and within the same
time limitation applicable to other candidates is filed with the secre-
tary of the board of trustees of the existing Literary Union of Carmel,
New York. Each petition shall be filed with the secretary of the board
of trustees of the existing Literary Union of Carmel, New York, between
the hours of 9:00 a.m. and 5:00 p.m., not later than the thirtieth day
before the election at which the candidates nominated are to be elected.
In the event that the new district is created, petitions nominating
candidates for the board of trustees for all future elections shall be
filed with the secretary of the Reed Memorial public library district.
S 3. Organization and structure. The Reed Memorial public library
district shall be managed, operated, and controlled by a board of trus-
tees consisting of seven members. The trustees shall take office at the
first regular meeting of the board of trustees following their election.
At the first regular meeting of the board of trustees of the district,
the trustees shall determine when the terms of office of each member
shall expire as follows: the trustees receiving the first, second and
third highest number of votes shall each serve for three years, the
trustees receiving the fourth and fifth highest number of votes shall
each serve for two years, and the trustees receiving the sixth and
seventh highest number of votes shall each serve for one year. As vacan-
cies occur due to expiration of terms of office, trustees shall be
elected by the voters of the district at the election provided for by
this act to serve three year terms, such terms to commence at the first
regular meeting of the board of trustees of the district next following
their election. All other vacancies caused by resignation, removal,
death, or inability to serve shall be filled by appointment by the board
of trustees of the district until the next election, at which time the
vacancy shall be filled by election for the remaining portion of the
term. At any election where one or more persons are to be elected for
the unexpired portion of a term or terms, the candidate receiving the
largest number of votes shall be entitled to the full three year term
and the candidates receiving the next highest number of votes shall be
entitled, in decreasing order of the respective numbers of votes, to the
vacancy or vacancies, in decreasing order of the length of the unexpired
portion or portions of a term or terms. Only qualified voters of the
district shall be eligible for election to the board of trustees. The
board of trustees at its first meeting after each annual election shall
elect or appoint a president, vice-president, and a secretary, who shall
be members of the board, and a treasurer and such other officers as they
deem necessary. If the board so determines, the office of treasurer may
be held by an individual who is not a member of the board of trustees
and, in that event, such officer may, if the board so determines,
receive compensation as fixed by resolution of the board.
S 4. Finances. 1. The initial budget to support the district shall be
determined by a vote of the voters of the district in the initial
election as hereinafter provided for. All future budgets that increase
or decrease the district's proposed tax levy as compared to the tax levy
in the preceding fiscal year's budget shall be submitted to the resi-
dents voting at the annual election of trustees pursuant to section two
of this act. Funds voted for library purposes at the initial election
and at all future elections shall be considered an annual appropriation
therefor and shall be levied and collected yearly by the town for the
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district in the same manner and at the same time as other taxes in the
town.
2. The district's fiscal year shall run from the first day of January
to the thirty-first day of December. The board of trustees of the
district shall annually file with the clerk of the town on or before the
first day of November an estimate of the proposed budget including costs
of library services to be raised by levy for the library district in the
fiscal year beginning on the first day of January of the next year. The
town shall not make any change in the estimate of revenues or expendi-
tures submitted by the board of the district in preparation of its
preliminary budget.
3. The town board of the town of Carmel shall levy a tax against the
real property lying within the district for the amount to be raised by
tax as approved by the voters of the district. The town board shall pay
the full amount of the tax levy approved by the voters over to the trea-
surer of the district pursuant to the schedule set forth in this
section. The town board shall annually pay over to the treasurer of the
district on or before the thirtieth day after its tax collection period
ends, the full amount of the levy due. If necessary to meet this sched-
ule, the town board may issue tax anticipation notes pursuant to article
II of the local finance law to obtain the necessary moneys therefor.
4. The town board of the town shall have the power to authorize, sell,
and issue bonds, notes, and other evidences of indebtedness pursuant to
the local finance law in order to permit the district to provide facili-
ties or improved facilities for library purposes. Upon written request
from the board of trustees of the district, after approval by the quali-
fied voters of such district, the town board shall authorize, sell, and
issue such bonds, notes, or other evidences of indebtedness as are
necessary to accomplish the improvements specified in the notice. The
proceeds of such bonds, notes, or other evidences of indebtedness shall
be paid to the treasurer of the district and maintained in a segregated
account in accordance with section 165.00 of the local finance law and
expended by the treasurer only on specific authorization by the board of
trustees.
5. The board of trustees of the district may accept on behalf of the
district any absolute gift, devise, or bequest of real or personal prop-
erty and such conditional gifts, devises, or bequests as it shall by
resolution approve.
6. The treasurer of the district shall be custodian of all funds of
the district, including gifts and trust funds paid over to the trustees.
The board of trustees may authorize the investment of funds in the
custody of the treasurer in the same manner in which town funds may be
invested. Proceeds of obligations received from the town may be invested
in accordance with section 165.00 of the local finance law. The town of
Carmel shall promptly pay over to the district all monies which belong
to or are raised for the district. No monies shall be disbursed by the
treasurer of the district except after audit by the board of trustees.
The board of trustees of the district shall audit all claims and shall
order the payment thereof, except as otherwise provided by this section.
No such claims shall be audited or ordered paid by the trustees unless
an itemized voucher therefor shall be presented to the board of trustees
for audit and allowance. The provisions of this section shall not be
applicable to payment of utility costs, claims of fixed salaries, and
amounts which the district may be required to pay on account of retire-
ment contributions for past or current services to officers and employ-
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ees of the district. The treasurer shall keep such records in such
manner as the board of trustees may require.
S 5. Charter, commencement of operations, and transfer of property and
employees. The initially elected trustees of the district shall, within
ninety days from the date of approval of the district by the voters of
the district, apply to the board of regents for a charter as a public
library. Upon the granting of such a charter by the board of regents,
title to all liabilities and assets, including all property, both real
and personal, and both tangible and intangible, all trust and other
funds, and all other obligations, now held by the existing Literary
Union of Carmel, New York, shall be transferred to, vested in, and be
acquired by the district established by this act. The above provisions
for transfer to, vesting and acquisition of real and personal property,
both tangible and intangible, and all trust and other funds, are effec-
tuated by operation of law pursuant to the authority of this act, except
that, for purposes of clarity of real property records, deeds of convey-
ance shall be executed and filed for any parcels of real property. Upon
the transfer of all such property, the existing Literary Union of
Carmel, New York shall be deemed dissolved. Upon the granting of such
charter by the board of regents, all employees of the existing Literary
Union of Carmel, New York shall become employees of the district upon
the same terms and conditions of employment and at the same rate of pay
as their previous employment by the existing Literary Union of Carmel,
New York.
S 6. Ad valorem levy. The several lots and parcels of land within the
area of the district are hereby determined to be benefited by the
library facilities and devices existing as of the effective date of this
act, and the town of Carmel is hereby authorized to assess, levy, and
collect the necessary expenses of operation, maintenance, and repair of
such facilities and services and such capital improvements, including
debt service on bonds, notes, or other evidences of indebtedness of the
town issued for the purpose of the district, as may be hereafter author-
ized pursuant to the provisions of this act from such lots and parcels
of land in the same manner and at the same time as other town charges.
S 7. Education law. Except as otherwise provided by this act, the
provisions of the education law relating to public libraries shall be
applicable to the district established by this act.
S 8. The district is deemed a special district which is separate and
distinct from the town for all purposes, including but not limited to
management, appropriations, and expenditures. Any tax levy for the
district shall not be charged or imputed to the town, and shall instead
be charged or imputed to the district, for purposes of any general or
special laws enacted by the legislature.
S 9. Section 5 of Chapter 672 of the laws of 1993, amending the public
authorities law relating to the construction and financing of facilities
for certain public libraries, is amended by adding a new subdivision 46
to read as follows:
46. REED MEMORIAL PUBLIC LIBRARY DISTRICT
S 10. This act shall take effect immediately.