NY State Senate Bill 2025-S822

Senate Bill S822

2025-2026 Legislative Session

Relates to the disclosure of automated employment decision-making tools and maintaining an artificial intelligence inventory

download bill text pdf

Current Bill Status - In Senate Committee Rules Committee

Introduced
- In Committee Assembly
- In Committee Senate
- On Floor Calendar Assembly
- On Floor Calendar Senate
- Passed Assembly
- Passed Senate
Delivered to Governor
Signed By Governor

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	Assembly Actions - Lowercase Senate Actions - UPPERCASE
Jan 08, 2025	referred to rules

2025-S822 (ACTIVE) - Details

See Assembly Version of this Bill:: A433
Current Committee:: Senate Rules
Law Section:: State Technology Law
Laws Affected:: Rpld §§1 & 3, amd §4, Chap of 2024; rpld §§403 & 404, amd Art 4 Art Head, §§401 & 402, add §103-e, St Tech L (as proposed in S.7543-B & A.9430-B); amd §80, Civ Serv L

2025-S822 (ACTIVE) - Summary

Relates to the disclosure of automated employment decision-making tools; requires the office of information technology services to maintain an artificial intelligence inventory; provides that the use of artificial intelligence systems shall not affect the existing rights of employees pursuant to an existing collective bargaining agreement, or the existing representational relationships among employee organizations or the bargaining relationships between the employer and an employee organization.

2025-S822 (ACTIVE) - Sponsor Memo

                                 
BILL NUMBER: S822

SPONSOR: GONZALEZ
 
TITLE OF BILL:

An act to amend the state technology law and the civil service law, in
relation to the disclosure of automated employment decision-making tools
and maintaining an artificial intelligence inventory; to amend a chapter
of the laws of 2024 amending the state technology law relating to auto-
mated decision-making by state agencies, as proposed in legislative
bills numbers S. 7543-B and A. 9430-B, in relation to the effectiveness
thereof; to repeal sections 1 and 3 of a chapter of the laws of 2024
amending the state technology law relating to automated decision-making
by state agencies, as proposed in legislative bills numbers S. 7543-B
and A. 9430-B, in relation to the short title and disclosure; to repeal
sections 403 and 404 of the state technology law relating to impact
assessments and submission of certain reports; and providing for the
repeal of certain provisions upon expiration thereof

 
PURPOSE:

This is a chapter amendment to L.2024, C.674 to require state agencies
to publish detailed information about their automated decision-making

tools on their public websites. The Office of Information Technology
will create and maintain an inventory of all artificial intelligence
systems used by state agencies. Additionally, the legislation strength-
ens worker protections by explicitly preserving existing civil service
rights, ensuring these rights may not be diminished by AI systems.

 
SUMMARY OF PROVISIONS:

TThis legislation amends the underlying chapter by repealing provisions
that require impact assessments and meaningful human review. Instead, it
mandates agencies to disclose automated decision-making tools on their
websites and requires the Office of Information Technology to maintain
an inventory of state agency artificial intelligence systems in use.
Furthermore, the bill codifies labor protections for existing civil
service rights.

 
EXISTING LAW:

None.

 
JUSTIFICATION:

This legislation is a negotiated change to the underlying chapter.

 
LEGISLATIVE HISTORY:

Chapter amendment to Chapter 674 of the Laws of 2024.- S.7543-B and
A.9430-B both passed the Senate and Assembly, respectfully, in June
2021.

 
FISCAL IMPLICATIONS:

None

 
EFFECTIVE DATE:
This act shall take effect on the same date and in the same manner as a
chapter of the laws of 2024 amending the state technology law and the
civil service law, in relation to the disclosure of automated employment
decision-making tools and maintaining an artificial intelligence inven-
tory, as proposed in legislative bills numbers S.7543-B and A.9430-B,
takes effect.

2025-S822 (ACTIVE) - Bill Text download pdf

                             
                     S T A T E   O F   N E W   Y O R K
 ________________________________________________________________________
 
                                    822
 
                        2025-2026 Regular Sessions
 
                             I N  S E N A T E
 
                                (PREFILED)
 
                              January 8, 2025
                                ___________
 
 Introduced  by Sen. GONZALEZ -- read twice and ordered printed, and when
   printed to be committed to the Committee on Rules
 
 AN ACT to amend the state technology law and the civil service  law,  in
   relation  to  the  disclosure  of automated employment decision-making
   tools and maintaining an artificial intelligence inventory; to amend a
   chapter of the laws of 2024 amending the state technology law relating
   to automated decision-making by state agencies, as proposed in  legis-
   lative  bills  numbers  S.  7543-B  and  A. 9430-B, in relation to the
   effectiveness thereof; to repeal sections 1 and 3 of a chapter of  the
   laws  of  2024 amending the state technology law relating to automated
   decision-making by state agencies, as proposed  in  legislative  bills
   numbers  S.  7543-B  and A. 9430-B, in relation to the short title and
   disclosure; to repeal sections 403 and 404 of the state technology law
   relating to impact assessments and submission of certain reports;  and
   providing for the repeal of certain provisions upon expiration thereof
 
   THE  PEOPLE OF THE STATE OF NEW YORK, REPRESENTED IN SENATE AND ASSEM-
 BLY, DO ENACT AS FOLLOWS:
 
   Section 1. Sections 1 and 3 of a chapter of the laws of 2024  amending
 the  state technology law relating to automated decision-making by state
 agencies, as proposed in legislative bills  numbers  S.  7543-B  and  A.
 9430-B, are REPEALED.
   §  2.  Sections 403 and 404 of the state technology law, as added by a
 chapter of the laws of 2024 amending the state technology  law  relating
 to  automated decision-making by state agencies, as proposed in legisla-
 tive bills numbers S. 7543-B and A. 9430-B, are REPEALED.
   § 3. The article heading of article 4 and sections 401 and 402 of  the
 state technology law, as added by a chapter of the laws of 2024 amending
 the  state technology law relating to automated decision-making by state
 agencies, as proposed in legislative bills  numbers  S.  7543-B  and  A.
 9430-B, are amended to read as follows:
 
  EXPLANATION--Matter in ITALICS (underscored) is new; matter in brackets
                       [ ] is old law to be omitted.

                                                            LBD02895-01-5
 S. 822                              2
 
          AUTOMATED EMPLOYMENT DECISION-MAKING IN STATE GOVERNMENT
   § 401. Definitions. For the purpose of this article:
   1. "Automated EMPLOYMENT decision-making [system] TOOL" shall mean any
 software  that  uses  algorithms,  computational  models,  or artificial
 intelligence techniques, or a combination thereof, to  MATERIALLY  auto-
 mate[,  support,]  or  replace human decision-making [and shall include,
 without limitation, systems that  process  data,  and  apply  predefined
 rules  or machine learning algorithms to analyze such data, and generate
 conclusions, recommendations,  outcomes,  assumptions,  projections,  or
 predictions  without  meaningful human discretion] REGARDING EMPLOYMENT,
 INCLUDING BUT NOT LIMITED  TO  WAGES  AND  OTHER  COMPENSATION,  HIRING,
 SELECTION  FOR  RECRUITMENT,  DISCIPLINE,  PROMOTION,  AND  TERMINATION.
 "Automated EMPLOYMENT decision-making [system] TOOL" shall  not  include
 any  software  used  primarily for basic computerized processes, such as
 calculators,  spellcheck  tools,  autocorrect  functions,  spreadsheets,
 electronic  communications,  or  any  tool that relates only to internal
 management affairs  such  as  ordering  office  supplies  or  processing
 payments, and that do not materially affect the rights, liberties, bene-
 fits, safety or welfare of any individual within the state.
   2.  ["Meaningful  human review" means review, oversight and control of
 the automated decision-making process by one  or  more  individuals  who
 understand the risks, limitations, and functionality of, and are trained
 to  use, the automated decision-making system and who have the authority
 to intervene or alter the  decision  under  review,  including  but  not
 limited  to  the ability to approve, deny, or modify any decision recom-
 mended or made by the automated system.
   3.] "State agency" shall mean any department, public authority, board,
 bureau, commission, division, office, council, committee or  officer  of
 the state. Such terms shall not include the legislature or judiciary.
   [4.  "Public  assistance  benefit"  shall  mean any service or program
 within the control of the state, or benefit provided  by  the  state  to
 individuals  or  households, including but not limited to public assist-
 ance, cash assistance, grants, child care  assistance,  housing  assist-
 ance,  unemployment benefits, transportation benefits, education assist-
 ance, domestic violence services, and any other  assistance  or  benefit
 within  the  authority  of  the state to grant to individuals within the
 state. This shall not include any federal program that  is  administered
 by the federal government or the state.]
   §  402.  [Use]  DISCLOSURE  of  automated  EMPLOYMENT  decision-making
 [systems by agencies] TOOLS. [1. No state agency, or any  entity  acting
 on  behalf of such agency, which utilizes or applies any automated deci-
 sion-making system, directly or indirectly, in performing  any  function
 that:  (a)  is related to the delivery of any public assistance benefit;
 (b) will have a material impact on the rights, civil  liberties,  safety
 or welfare of any individual within the state; or (c) affects any statu-
 torily  or  constitutionally  provided  right  of  an  individual, shall
 utilize such automated decision-making  system,  unless  such  automated
 decision-making  system is subject to continued and operational meaning-
 ful human review.
   2. No state agency shall authorize any procurement, purchase or acqui-
 sition of any service or system  utilizing,  or  relying  on,  automated
 decision-making  systems in performing any function that is: (a) related
 to the delivery of any public assistance benefit; (b) will have a  mate-
 rial  impact  on  the  rights, civil liberties, safety or welfare of any
 individual within the state; or (c) affects any statutorily or constitu-
 tionally provided right of an individual  unless  such  automated  deci-
 S. 822                              3

 sion-making  system  is  subject to continued and operational meaningful
 human review.
   3. The use of an automated decision-making system shall not affect (a)
 the  existing  rights  of  employees  pursuant to an existing collective
 bargaining agreement, or (b) the existing representational relationships
 among employee organizations or the bargaining relationships between the
 employer and an employee organization. The use  of  an  automated  deci-
 sion-making  system shall not result in the: (1) discharge, displacement
 or loss of position, including partial displacement such as a  reduction
 in  the  hours  of  non-overtime work, wages, or employment benefits, or
 result in the impairment of existing collective  bargaining  agreements;
 (2)  transfer  of  existing  duties and functions currently performed by
 employees of the state or any agency or public authority thereof  to  an
 automated  decision-making  system; or (3) transfer of future duties and
 functions ordinarily performed by employees of the state or  any  agency
 or  public  authority.  The  use  of an automated decision-making system
 shall not alter the rights or benefits, and  privileges,  including  but
 not limited to terms and conditions of employment, civil service status,
 and collective bargaining unit membership status of all existing employ-
 ees  of  the  state  or  any agency or public authority thereof shall be
 preserved and protected] ANY STATE AGENCY  THAT  UTILIZES  AN  AUTOMATED
 EMPLOYMENT  DECISION-MAKING TOOL, AS DEFINED IN SECTION FOUR HUNDRED ONE
 OF THIS ARTICLE, SHALL PUBLISH A LIST OF SUCH AUTOMATED EMPLOYMENT DECI-
 SION-MAKING TOOLS ON SUCH STATE AGENCY'S WEBSITE NO LATER THAN THE THIR-
 TIETH OF DECEMBER NEXT SUCCEEDING THE DATE ON WHICH THE AMENDMENTS  MADE
 TO  THIS  SECTION  BY  A CHAPTER OF THE LAWS OF TWO THOUSAND TWENTY-FOUR
 TAKE EFFECT, AND ANNUALLY THEREAFTER. SUCH DISCLOSURE SHALL INCLUDE:
   1. A DESCRIPTION OF  THE  AUTOMATED  EMPLOYMENT  DECISION-MAKING  TOOL
 UTILIZED BY SUCH STATE AGENCY;
   2.  THE  DATE  THAT  THE STATE AGENCY USE OF SUCH AUTOMATED EMPLOYMENT
 DECISION-MAKING TOOL BEGAN;
   3. A SUMMARY OF THE PURPOSE AND USE OF SUCH AUTOMATED EMPLOYMENT DECI-
 SION-MAKING TOOL; AND
   4. ANY OTHER INFORMATION DEEMED RELEVANT BY THE AGENCY.
   § 4. The state technology law is amended by adding a new section 103-e
 to read as follows:
   § 103-E. ARTIFICIAL INTELLIGENCE (AI) INVENTORY. 1. THE  OFFICE  SHALL
 MAINTAIN  AN  INVENTORY OF STATE AGENCY ARTIFICIAL INTELLIGENCE SYSTEMS.
 THE OFFICE SHALL ISSUE GUIDANCE TO STATE AGENCIES IDENTIFYING  THE  DATA
 ELEMENTS TO BE COLLECTED AND SUBMITTED TO THE OFFICE FOR SUCH INVENTORY,
 INCLUDING  BUT  NOT  LIMITED  TO  THE PURPOSE AND USES OF THE ARTIFICIAL
 INTELLIGENCE SYSTEMS. THE INVENTORY SHALL BE  POSTED  ON  THE  NEW  YORK
 STATE OPEN DATA WEBSITE ON THE THIRTIETH OF DECEMBER NEXT SUCCEEDING THE
 DATE  THIS SECTION TAKES EFFECT, AND ANNUALLY THEREAFTER. STATE AGENCIES
 SHALL SUBMIT INFORMATION REQUIRED BY THE OFFICE AT LEAST SIXTY  DAYS  IN
 ADVANCE  OF THE ANNUAL PUBLICATION DATE. THE OFFICE MAY WITHHOLD CERTAIN
 INFORMATION IF IT DETERMINES DISCLOSURE OF THIS INFORMATION WOULD  JEOP-
 ARDIZE  THE  SECURITY OF INFORMATION TECHNOLOGY ASSETS, OR AS PRESCRIBED
 BY ARTICLE SIX OF THE PUBLIC OFFICERS LAW.
   2. FOR PURPOSES OF  THIS  SECTION,  "ARTIFICIAL  INTELLIGENCE  SYSTEM"
 SHALL MEAN A MACHINE-BASED SYSTEM THAT CAN, FOR A GIVEN SET OF HUMAN-DE-
 FINED OBJECTIVES, MAKE PREDICTIONS, RECOMMENDATIONS, OR DECISIONS INFLU-
 ENCING  REAL  OR  VIRTUAL  ENVIRONMENTS  THAT,  WHEN USED, MAY "DIRECTLY
 IMPACT THE PUBLIC". ARTIFICIAL INTELLIGENCE  SYSTEMS  USE  MACHINE-  AND
 HUMAN-BASED  INPUTS  TO PERCEIVE REAL AND VIRTUAL ENVIRONMENTS, ABSTRACT
 SUCH PERCEPTIONS INTO MODELS THROUGH ANALYSIS IN  AN  AUTOMATED  MANNER,
 S. 822                              4
 
 AND  USE MODEL INFERENCE TO FORMULATE OPTIONS FOR INFORMATION OR ACTION.
 "ARTIFICIAL INTELLIGENCE SYSTEM" INCLUDES BUT IS NOT LIMITED TO  SYSTEMS
 THAT  USE MACHINE LEARNING, LARGE LANGUAGE MODEL, NATURAL LANGUAGE PROC-
 ESSING,  AND  COMPUTER VISION TECHNOLOGIES, INCLUDING GENERATIVE ARTIFI-
 CIAL INTELLIGENCE. "ARTIFICIAL INTELLIGENCE SYSTEM"  SHALL  NOT  INCLUDE
 BASIC  CALCULATIONS, BASIC AUTOMATION, OR PRE-RECORDED RULE-BASED CONDI-
 TIONAL LOGIC RESPONSE SYSTEMS WITH  PREDEFINED  TRIGGERS  THAT  AUTOMAT-
 ICALLY  INITIATE PREDETERMINED ACTIONS, SUCH AS IF THIS THEN THAT (IFTT)
 SYSTEMS.
   3. FOR PURPOSES OF THIS SECTION, "DIRECTLY IMPACT  THE  PUBLIC"  SHALL
 MEAN  WHEN  THE  USE OF AN ARTIFICIAL INTELLIGENCE SYSTEM WOULD CONTROL,
 HAVE A MATERIAL IMPACT ON, OR  MEANINGFULLY  INFLUENCE  THE  OUTCOME  OF
 ACTIVITIES  THAT  IMPACT  THE  SAFETY, WELFARE, OR RIGHTS OF THE PUBLIC.
 SUCH ACTIVITIES INCLUDE BUT ARE NOT LIMITED TO ASSESSMENTS OR  DECISIONS
 ABOUT  INDIVIDUALS  INCLUDING  IN  LAW  ENFORCEMENT, HOUSING, HIRING AND
 EMPLOYMENT, FINANCIAL, EDUCATIONAL, OR  HEALTHCARE  CONTEXTS,  DECISIONS
 REGARDING  ACCESS  TO  OR  ELIGIBILITY  FOR GOVERNMENT BENEFITS OR ABOUT
 CHILD WELFARE, OR THE FUNCTIONING  OF  EMERGENCY  SERVICES  OR  CRITICAL
 INFRASTRUCTURE.
   4.  THE  OFFICE  MAY  ASK  AND SHALL RECEIVE FROM ANY STATE AGENCY ANY
 INFORMATION OR ASSISTANCE NECESSARY TO CARRY OUT ITS POWERS  AND  DUTIES
 UNDER THIS SECTION.
   5.  THE  OFFICE  SHALL  SUBMIT  A  COPY OF THE ARTIFICIAL INTELLIGENCE
 INVENTORY TO THE GOVERNOR, THE TEMPORARY PRESIDENT OF  THE  SENATE,  AND
 THE SPEAKER OF THE ASSEMBLY.
   §  5.  Section  80 of the civil service law is amended by adding a new
 subdivision 10 to read as follows:
   10. (A) THE USE OF  ARTIFICIAL  INTELLIGENCE  SYSTEMS  AS  DEFINED  BY
 SECTION ONE HUNDRED THREE-E OF THE STATE TECHNOLOGY LAW SHALL NOT AFFECT
 (I)  THE EXISTING RIGHTS OF EMPLOYEES PURSUANT TO AN EXISTING COLLECTIVE
 BARGAINING AGREEMENT, OR (II) THE  EXISTING  REPRESENTATIONAL  RELATION-
 SHIPS  AMONG  EMPLOYEE  ORGANIZATIONS  OR  THE  BARGAINING RELATIONSHIPS
 BETWEEN THE EMPLOYER AND AN EMPLOYEE ORGANIZATION.
   (B) THE USE OF SUCH ARTIFICIAL INTELLIGENCE SYSTEMS SHALL  NOT  RESULT
 IN  THE:  (I)  DISCHARGE,  DISPLACEMENT  OR  LOSS OF POSITION, INCLUDING
 PARTIAL DISPLACEMENT SUCH AS A REDUCTION IN THE  HOURS  OF  NON-OVERTIME
 WORK,  WAGES,  OR  EMPLOYMENT  BENEFITS,  OR RESULT IN THE IMPAIRMENT OF
 EXISTING COLLECTIVE BARGAINING AGREEMENTS; OR
   (II) TRANSFER OF EXISTING DUTIES AND FUNCTIONS CURRENTLY PERFORMED  BY
 EMPLOYEES  OF  THE STATE OR ANY AGENCY OR PUBLIC AUTHORITY THEREOF TO AN
 ARTIFICIAL INTELLIGENCE SYSTEM.
   (C) THE USE OF AN ARTIFICIAL INTELLIGENCE SYSTEM SHALL NOT  ALTER  THE
 RIGHTS  OR  BENEFITS, AND PRIVILEGES, INCLUDING BUT NOT LIMITED TO TERMS
 AND CONDITIONS OF  EMPLOYMENT,  CIVIL  SERVICE  STATUS,  AND  COLLECTIVE
 BARGAINING UNIT MEMBERSHIP STATUS OF ALL EXISTING EMPLOYEES OF THE STATE
 OR  ANY  AGENCY  OR  PUBLIC  AUTHORITY  THEREOF  SHALL  BE PRESERVED AND
 PROTECTED.
   § 6. Section 4 of a chapter of the laws of  2024  amending  the  state
 technology  law relating to automated decision-making by state agencies,
 as proposed in legislative bills numbers S. 7543-B  and  A.  9430-B,  is
 amended to read as follows:
   §  4.  This  act shall take effect [immediately, provided that section
 two of this act shall take effect one year after it shall have become  a
 law] JULY 1, 2025.
   §  7.  This act shall take effect immediately; provided, however, that
 sections one, two, three, four and five of this act shall take effect on
 S. 822                              5
 
 the same date and in the same manner as a chapter of the  laws  of  2024
 amending  the state technology law relating to automated decision-making
 by state agencies, as proposed in legislative bills  numbers  S.  7543-B
 and A. 9430-B, takes effect; and provided, further, that section five of
 this act shall expire and be deemed repealed July 1, 2028.

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