§ 204. Meetings and absences. 1. (a) The regents may provide for
regular meetings of the board of regents and any committee,
subcommittee, task force, or other subgroups thereof. Notice of time and
place for all regular public meetings of the board of regents and any
committee, subcommittee, task force, or other subgroups thereof shall be
publicly provided at least seven days in advance of such meeting. Such
notice of time, place and agenda shall be distributed via the board's
official internet website and specifically distributed by United States
postal service to all regents at their usual addresses and, if a meeting
of a committee, subcommittee, task force, or other subgroups thereof, by
such means, including but not limited to the United States postal
service or electronic means, as determined by the committee,
subcommittee, task force, or other subgroups thereof. An agenda for a
regular public meeting of the board shall be comprised of a list of all
items to be considered with a description of the subject matter of each
such item and shall be posted at least three days in advance of the
meeting; provided however, that in an instance of a health or public
safety emergency, the board may include additional items to the agenda
with less than three days notice. In an instance of a health or public
safety emergency, the board shall use best efforts to make public any
changes to the agenda prior to the regular meeting. The notice and
agenda shall be considered a public record.

(b) The chancellor or the commissioner, or any five regents, may at
any time call a special meeting of the board of regents and fix the time
and place therefor. Notice of time, place and agenda for all special
public meetings of the board of regents shall be publicly provided at
least three days in advance of such meeting. Such notice of time, place
and agenda shall be distributed via the board's official internet
website and specifically circulated according to the rules and
regulations of the regents to all regents. The board of regents special
public meeting agenda shall be comprised of a list of all items to be
considered with a description of the subject matter of each such item;
provided however, that in an instance of a health or public safety
emergency, the board may include additional items to the agenda with
less than three days notice. In an instance of a health or public safety
emergency, the board shall use best efforts to make public any changes
to the agenda prior to the special meeting. The notice and agenda shall
be considered a public record.

2. Any meeting of the board of regents and any committee,
subcommittee, task force, or other subgroups thereof shall be conducted
in accordance with article seven of the public officers law.

3. A summary of committee reports, any other minutes, and attendance
of the board of regents for either regular or special meetings shall be
electronically available on the board of regents website at the close of
each board meeting and shall be considered a public record. The video
recording of any regular full board meeting shall be posted no later
than five days following the meeting of the board. Any meeting summaries
and actions taken shall be posted on the board of regents website within
five days of approval by the board. Information posted on the board of
regents website shall remain on the site as archived data for a minimum
of ten years.

4. If any regent shall fail to attend three consecutive meetings,
without excuse accepted as satisfactory by the regents, that regent may
be deemed to have resigned and the regents shall then report the vacancy
to the legislature which shall fill it.