Legislation
SECTION 99-B
Receipts for money received; records of money disbursed by check
General Municipal (GMU) CHAPTER 24, ARTICLE 5
§ 99-b. Receipts for money received; records of money disbursed by
check. 1. Every public officer or employee who shall receive payment of
money for or on behalf of any municipality, school district, public
corporation or political subdivision of which he is an officer or
employee shall, where no other evidence satisfactory for purpose of
audit is available, issue a receipt to the person paying the same. He
shall also retain a copy of such receipt, which receipt and copy or stub
thereof shall be numbered consecutively. The receipt shall be in such
form as the state comptroller, in the exercise of his supervision of
municipal accounts, may approve.
2. Whenever, pursuant to law, a local government, as defined in
section ten of this chapter, or any of its officers or employees, is
required to receive, retain and/or produce for examination or audit a
cancelled check or checks drawn on an account of the local government,
the local government, officer or employee may, if so authorized by the
governing body of the local government, receive, retain and/or produce
proper alternative documentation in the form of check images supplied by
the payor bank or trust company in lieu of cancelled checks drawn on the
accounts of the local government. Such check images shall show both
sides of each check and shall be considered the equivalent of original
cancelled checks for purposes of record keeping and auditing
requirements.
check. 1. Every public officer or employee who shall receive payment of
money for or on behalf of any municipality, school district, public
corporation or political subdivision of which he is an officer or
employee shall, where no other evidence satisfactory for purpose of
audit is available, issue a receipt to the person paying the same. He
shall also retain a copy of such receipt, which receipt and copy or stub
thereof shall be numbered consecutively. The receipt shall be in such
form as the state comptroller, in the exercise of his supervision of
municipal accounts, may approve.
2. Whenever, pursuant to law, a local government, as defined in
section ten of this chapter, or any of its officers or employees, is
required to receive, retain and/or produce for examination or audit a
cancelled check or checks drawn on an account of the local government,
the local government, officer or employee may, if so authorized by the
governing body of the local government, receive, retain and/or produce
proper alternative documentation in the form of check images supplied by
the payor bank or trust company in lieu of cancelled checks drawn on the
accounts of the local government. Such check images shall show both
sides of each check and shall be considered the equivalent of original
cancelled checks for purposes of record keeping and auditing
requirements.